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About Us / Employment Opportunities / EOD Job Description
Executive Operations Director
Job Type: Full Time - Permanent
Location: Katy, Texas
Katy Visual and Performing Arts Center (www.kvpac.org) is a 501(c)(3) non-profit arts organization dedicated to the education and accessibility of Theater, Visual Arts and Music programs to children, teens and adults since 2001. We proudly educate, nurture, inspire, challenge, surprise and empower artists and audiences in the Katy and surrounding communities. KVPAC also offers a pre-K program emphasizing academic performance together with creative arts expression.
The Executive Operations Director provides organization-wide leadership and input into key strategic decisions. With a track record that includes success at a senior executive level in a medium non-profit organization, you will demonstrate a strong understanding of the non-profit world, including both the fundraising programs and day-to-day activities. You will understand the key value drivers within the arts such that you can provide insightful leadership to the organization in achieving KVPAC’s mission. Such a senior executive would also be expected to display high energy levels and have the ability and communication skills to engage with staff, volunteers, and act as a community liaison. The successful executive will possess an attention to detail in addition to the strategic grasp of business drivers and the dynamics of the non-profit world.
Reporting to the Board of Directors, you will:
o Developing and managing budgets,
o Day-to-day operations.
The Executive Operations Director will be required to maintain very close working relationships with both the Executive Artistic Director and the Board of Directors. This will be important so that you can play an active role in translating opportunity identified through strategic planning into performance and value. This will include being able to challenge operational performance through amongst other things ensuring that the organization has clear plans for improvement.
Importantly you will have demonstrated ability in influencing internal and external stakeholders in addition to promoting collaborative relationships within your organization.
Responsibilities:
Fund Development Program: Plans, directs and implements a comprehensive development program that generates individual donor, foundation and corporate support:
1. Directs a fund development program that includes the annual fund plan, foundation and corporate gifts, special events and planned giving,
2. Oversees and implements strategies that will grow annual revenue, including the writing of proposals and securing of funding from corporate and foundation donors,
3. Leads strategies and research to identify, prioritize, cultivate, solicit, recognize and steward all donors and prospects,
4. Maintains an accurate grants calendar and transmits this information monthly to the Executive Artistic Director.
In close coordination with the Executive Artistic Director:
5. Builds and sustains relationships with current, new and potential grant-giving organizations and individuals,
6. Manages individual donor campaigns, including membership renewals and special appeals,
7. Works to secure business partners for programs and major fundraisers,
8. Manages a portfolio of donors and prospects including theater professionals,
9. Manages organizational membership database,
10. Develops, markets and implements a planned giving program to ensure KVPAC’s long-term financial health,
11. Manages portfolios of major donors and prospects,
12. Collaborates with staff and consultants to ensure that publications and website include donor-focused content,
13. Works with Board to enhance development efforts.
Communications: Works with staff, consultants and Board to ensure strong communications across all program areas to strengthen KVPAC’s overall effectiveness, including:
1. Represents KVPAC in close consultation with Executive Artistic Director at public events, conferences, workshops and media events,
2. Coordinates public relations activities with the Executive Artistic Director,
3. Collaborates with staff, consultants, Board, partner companies and performers to gather stories and statistics that demonstrate the organization’s work to funders and the general public.
Personnel Management: The Executive Operations Director will:
1. Manage the recruitment, employment and release of all personnel, including paid staff, contractors and volunteers according to authorized personnel policies and procedures that fully conform to current laws and regulations,
2. Ensure job descriptions are developed and maintained, regular performance evaluations are held, and sound human resource practices are in place,
3. Ensure an effective management team is in place with appropriate provision for succession,
4. Assist program staff in relating their specialized work to the total program of the KVPAC,
5. Encourage staff and volunteer development and education,
6. Maintain a climate that attracts and motivates a diverse staff of top quality people.
Financial Management: In budget and finance, the Executive Operations Director will:
1. Collaborate with the staff and the Board in preparing a budget and annual fundraising plan for programs and the overall organization,
2. Ensure sound financial practices are maintained,
3. Ensure that the organization and programs operate within budget,
4. Ensure that adequate funds are available to permit the organization to carry out its work,
5. Jointly, with appropriate officers, Board members and the Executive Artistic Director, conduct official correspondence of the organization, and jointly, with designated officers, execute legal documents.
Knowledge and Skills:
· Strong personal integrity with knowledge of principles, ethics and practices of successful fundraising
· Excellent verbal and written communication skills, including public speaking and grant writing
· Excellent interpersonal and relationship-building skills to effectively work with a variety of people and personalities
· Knowledge of both the greater Houston and national philanthropic communities
Experience and Qualifications:
· Undergraduate degree required.
· Minimum of five years management experience in a non-profit organization
· Minimum three years experience in charitable fund development
· Minimum three years experience managing a complex program in a sophisticated organization with a reputation for quality and excellence
· Proven track record developing and managing a non-profit organization to a budget in excess of $1M
· Demonstrated success in meeting annual fund goals, development management, grant writing, sponsorships and special events
Physical Requirements: Our office space is not currently wheelchair accessible.
Compensation: Competitive salary with paid time off.
Equal Opportunity Employer
To Apply: No phone calls.
Please send the following materials electronically to :
Application Deadline: Open until filled
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